Linlithgow Museum - Privacy Notice
Who we are?
Linlithgow Heritage Trust is a company limited by guarantee, registered in Scotland (SC130067)
It is governed by Memorandum and Articles of Association.
The Trust is recognised by the Inland Revenue as a Charity (SC0017593)
The Trust operates Linlithgow Museum in premises leased from West Lothian Council at:
Linlithgow Partnership Centre
93 High Street
Linlithgow
EH49 7EZ
Who is responsible for your information?
All personal information is held and processed by Linlithgow Heritage Trust in accordance with the Data Protection Act 2018.
When do we collect information?
Personal information is collected about you when you interact with our organisation. This may include:
When you make an enquiry
When you donate/loan an object
When you attend our events
When you apply to become a member, employee or volunteer
When you provide feedback
When you visit our website
When you sign up to our mailing list
When you enter competitions
When you make a financial donation
Information may be collected in person, electronically or via phone or letter.
We also collect data when you permit us to share it with others via third parties including:
Organisations processing direct debits
Third party fundraising or crowdfunding sites
What Information do we need?
The information we collect may include:
Your name and title
Address and telephone number and/or email address
Gender
Age
Ethnic origin
Bank details
Your profession/job
Details of objects deposited or lent by you
Stories relating to the history of an object
Your memories of local life, your interests or activities
Employment and volunteer information
Gift Aid status
Contact preferences
Why do we need your information?
We only use your data in a fair and legal manner. This includes:
If you have given us permission to use your personal data for a particular task.
If we need to process your personal data in order to deliver a contract
If we are required to process personal information in performance of task carried out in the public interest or in exercise of our official authority for example the management of museum collections.
If we are entitled to or required to process your information by law
If processing your personal data is within our legitimate interests, including allowing our museum to meet our objectives.
Who will we share your information with?
Linlithgow Heritage Trust will never sell your information and will not disclose personal data with any third party or external organisation without your permission.
Occasionally we may outsource functions such as mail distribution or targeted marketing. All data will be processed lawfully and according to our instructions and the Trust will remain the data controller. We will also only use reputable firms who are fully aware of their obligations under data protection legislation.
How long do we keep your information?
Your personal information will not be held for longer than is necessary and all data will be regularly reviewed with reference to the Retention Schedule of Linlithgow Heritage Trust.
YOUR RIGHTS
You have several rights under data protection law, including the right to request your information and to request that the information be amended or, in some circumstances, erased.
To request your records, you will need to put your request in writing to the above address or via email to secretary@linlithgowht.onmicrosoft.com
You also have a right to make a complaint about our handling of your personal information to the Information Commissioner's Office.
Further Information
You can contact the Data Protection Officer, Linlithgow Heritage Trust, Linlithgow Partnership Centre, Tam Dalyell House, 93 High Street, Linlithgow EH49 7EZ email: secretary@linlithgowht.onmicrosoft.com More information about data protection and how it applies to you is available from the Information Commissioner's Office